Runway coordination and logging system

Streamlining Airfield Operations
with Precision and Ease

How I addressed the complexity of manual
flight tracking and digitized runway operations.

Screens of the runway coordination and logging system


The need for creating a digital system to coordinate self-managed airfield operations is an old one. Traditionally, flight data tracking at these airfields has relied on outdated paper spreadsheets, manually completed beside the runway. This method is susceptible to various errors, inaccuracies, and legibility issues.

The people involved constantly made mistakes and had to contact folks to figure out the right times, altitudes and aircraft data.

Manual entry is prone to introducing inaccuracies in critical data
Traditional paper logbook: Worn and inefficient flight tracking
Traditional paper logbook: Worn and inefficient flight tracking
Manual spreadsheet entry in challenging field conditions
Struggling with manual data entry in the open field
Struggling with manual data entry in the open field

The solution

The new system is a digital application that can be operated from a mobile device by the runway coordinator. This app automates time tracking for various flight details, such as takeoff and landing times, tow plane and glider disconnection times, and initial track runs. It also documents the roles of the pilots involved, whether they are instructors, students, or officials, fuel levels before and after takeoff, flight durations, and the total hours logged at the end of operations, generating valuable reports, data and insights into the operation.

This application not only simplifies the record-keeping process by providing automatic time calculations and validations to ensure accuracy but also allows enhanced access control and tailored privileges. Additionally, the app provides essential airport information such as sunset times, weather data, radio frequencies, maps, and Notices to Airmen (NOTAMs), aiding in the self-management of runway operations.

The data collected can be automatically submitted to the airfield management and to aviation authorities, ensuring compliance with organizational and legal requirements.


The app concept received enthusiastic approval from the airfield management and is now in the development phase. The success of the design sprint has proven the potential of the app to significantly improve the operational flow on the runway, ensuring that every flight detail is correctly recorded and easily accessible. This advancement marks a significant step forward in the flight club’s commitment to operational excellence and regulatory compliance.


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